Executive Assistant/Office Manager – Axios Charlotte
Skiptown is on a mission to make the lives of pets and their people easier, and even more fun, through a fully integrated pet services platform. A dog social club, Skiptown is the first tech-enabled, premium pet services ecosystem offering first class fun for pups and people. Our 24, 000 sq ft flagship location in South End offers dog daycare, boarding and a social bar – and will soon expand to include retail, veterinary, grooming, training and transportation service.
Overview:
Do you thrive in a warm and positive environment where your role requires someone with a friendly plus approachable style? Are you naturally efficient and able to juggle multiple tasks simultaneously while maintaining high standards for accuracy and follow through? If the answer is yes, keep reading!
Skiptown, THE place for pets and their people, is looking for an Office Manager / Executive Assistant to support our Skiptown Headquarters team and office. This is an excellent role for someone who is equal parts people person, detail oriented, and creative.
What you’ll do:
Administration
• Manage the CEO & Office calendar
• Coordinate travel arrangements for site visits
• Handle paper and digital documents and maintain organization system
• Organize and prepare for internal and external meetings and coordinate meeting logistics (materials, meals, drinks, etc . )
• Take meeting notes and update project management software with next steps
• Track progress and follow-through of leadership level initiatives
• Draft, review and send communications on behalf of leadership
• Expense tracking and reporting
• Coordinate HQ new hire onboarding
• Prepare basic documents/presentations
Workplace management
• Maintain relationship with landlord and other office vendors
• Coordinate along with landlord to ensure building maintenance when issues occur
• Maintain office access
• Manage HQ office supplies & snacks
• Office equipment, technology, and supply procurement
• Maintain office related budget
Culture and events
• Plan and coordinate HQ associated social events/outings
• Organize HQ employee celebrations/gifts (birthday, anniversary, baby, wedding, bereavement)
• HQ Team culture special projects
Exactly what you’ll bring:
• At least 1 year of experience as an Executive Assistant or Office Manager for a team of 15+ employees
• Google Suite: moderate to high proficiency
• Mac OS proficiency
• A highly organized and process-oriented mindset
• A relentless attention to detail
• Excellent written communication skills
• Ability to manage and prioritize multiple tasks at once
• A strong work ethic driven by a sense of urgency
Bonus points if you are:
A notary public
More information:
• This role is based in Charlotte, NC
• Skiptown offers a competitive compensation package, including medical, dental, and vision benefits
• Dog-friendly office with a fully stocked snack cabinet
• Unlimited vacation policy
• 30% off of eligible Skiptown services (daycare, boarding)
• DoorDash DashPass
• Lots of purple swag!